Employers with 10 or more employees must post their completed OSHA Form 300A by Feb. 1 and keep it posted in their workplace until April 30.
The form must be posted where the company usually posts other employee notices, like minimum wage and workplace safety notices. Form 300A summarizes the total number of fatalities, missed workdays, job transfers or restrictions, and injuries and illnesses as recorded on Form 300.
The Annual Summary (Form 300A) requires the following information from the Form 300 Log:
- The total number of non-first-aid occupational injury and illness cases
- The total number of cases with days away from work and cases with job transfer or restriction, and total number of other recordable cases
- The cumulative total number of days from all injuries or illnesses, including days away from work and job transfer restrictions
- The number of occupational injury/illness cases, including skin disorders, respiratory conditions, poisoning, hearing loss and all other illnesses
Despite the form being relatively simple, many employers make mistakes filling it out. Here are the most common errors:
- An owner of the company
- An officer of the corporation
- The highest-ranking company official working at the location, or
- The immediate supervisor of the highest-ranking company official working at the location
The requirements and definitions differ significantly from those established under state workers’ compensation laws, and while there may be some overlap, some cases may be one and not the other.
It is important to only record and report those injuries that are required under the regulations, which require that an employer must record a work-related injury or illness if it results in one or more of the following:
- Days away from work
- Restricted work
- Transfer to another job
- Medical treatment beyond first aid
- Loss of consciousness
- Diagnosis by a physician or health care professional of a significant injury or illness.